SUPPLY CHAIN MANAGER

by Steve Muffett | Oct 23, 2020 | Uncategorized

Role Overview:

The Supply Chain Manager is commercially responsible, on any contract assigned to them, for all pre and post contract commercial issues relating to a contract on the project.

The Supply Chain Manager is an important role within the Supply Chain Group with accountability to the Senior Supply Chain Manager for the successful commercial administration of one or more contracts.

As such the Supply Chain Manager is empowered to make decisions around the Principal Accountability areas, under the overall guidance of the Senior Supply Chain Manager and in accordance with delegated levels of authority.

The Supply Chain Manager will be the primary point of commercial contact on the contract/s assigned to them and will be required to work closely and pro-actively with the other stakeholders at all levels and across all the teams within Nuclear New Build (NNB) to ensure that the requirements of the individual contracts and their impact upon the overall Project are successfully delivered.

Remit: Site & AD

Principal Responsibilities:

The Supply Chain Manager is responsible and accountable for:

The day to day management of Supply Chain Assistants under their control.
Providing support to the procurement process during the Procurement phase (pre-award).
Providing commercial management of contracts during the execution phase (post-award).
Providing commercial management for the delivery of contract final account agreements (close out).
Responsible for the delivery of the contract in accordance with governance requirements to meet Project and business objectives.
Professional development of self and people within the team.

Procurement Phase:

Providing support to the procurement process and Senior Supply Chain Manager/Supply Chain Lead during the contract creation phase (pre-award) including assessing the scope, duration and expected value of each of the Contracts against the budget and defining the commercial requirements of a contract. Part of this will include participating in the Commercial Review of the technical and commercial requirements, ensuring that the specifications and commercial terms of the contract including; Scope of Works, Required Services, Planning, Safety and Quality Standards etc. are aligned across the Project and ensuring that the commercial terms will allow effective contract administration.

The Supply Chain Manager is responsible for ITT preparation, evaluation and negotiation, ensuring that selected tenders are compliant with the scope and commercial requirements, including:

Provide stakeholder management across the project.
Managing Supplier / Contractor commercial relationships and engagement
Implementing progress and dashboard reporting, preparation of contract specific progress reports and reporting
Maintaining procurement and contract commercial files and records
Interfacing with Legal team on conditions of contract issues and non-disclosure agreements
Ensure that the strategy for collaborative working is followed in the procurement phase
Development of ITT/RFQ packages including; technical, commercial, legal documentation
Ensure lessons learnt from HPC are captured and implemented in procurement strategy

The Supply Chain Manager will provide support to the Senior Supply Chain Manager / Supply Chain Lead in ensuring all internal governance approval is in place to enable timely Contract Award.

Execution Phase:

The Supply Chain Manager is responsible for the commercial administration of the contract during the execution phase including commercially leading and managing the contract/s to successful completion to maximise operational and financial performance and minimise commercial risk in order to help support the safe and cost-effective delivery of programme and business objectives. The Supply Chain Manager is responsible for knowing the contract including fundamental matters such as: Scope of Work / Services and Associated Programme; Prices and Rates Schedules; Key Personnel and Arrangements for Contract Administration, incentive arrangements along with administration of commercial management tools including, but not limited to, CEMAR and SAP.

The Supply Chain Manager will work with collaborative behaviours, in a spirit of mutual trust and cooperation by ensure that the strategy for collaborative working is followed in terms of leading by example in establishing effective collaborative arrangements with all parties in the integrated team. The Supply Chain Lead will seek to achieve ‘win-win, equitable commercial outcomes for all parties. Contributing positively to the various collaborative working initiatives, team building activity and behavioural/relationship assessments and seek and act proactively and positively upon feedback on personal attitudes and behaviours, thereby adopting positive and proactive approaches to facilitate early commercial close out.

The Supply Chain Manager is responsible for ensuring that all commercial activities are conducted throughout execution of the contract in accordance with Supply Chain Procedures including:

Participating in the contract kick-off meeting and organising the Supply Chain section of the meeting.
Commercially Administering the contract including; Notices and Instructions; Applications, Invoicing and Payment; Variations and Changes; Disputes and Claims; Delays, Extensions of Time, Force Majeure and Liquidated Damages; Bonds and Guarantees; Intellectual Property Rights; Termination; Progress Monitoring and Financial Reviews; Liabilities; Confidentiality Agreements; etc.
Management of the Accepted Programme.
Manage all commercial correspondence and contractual notices issued in accordance with the contract conditions and Supply Chain Procedures.
Ensuring the timely production and administration of payment applications and invoices.
Ensuring contractual deliverables are met.
Leading contract commercial reviews and attending progress reviews where necessary.
Recommend mitigating actions on all commercial risk / claim events at the earliest possible time.
Implementing contract commercial / financial reporting and participating in periodic contract reviews.
Participating in contractor performance management.
Maintenance of Contract commercial files and cost records.
Leading commercial reviews of Contractors delivery and attending valuation, progress and risk reviews where necessary.

Closeout Phase:

The Supply Chain Managers have responsibility and accountability for managing the close out phase of each contract including managing the contract Supply Chain Team in the implementation of the strategy for collaborative working by adopting a ‘One Team’ integrated approach with ‘parallel’ working rather than ‘serial’ working. At all times provide commercial support to the Project Manager in the effective delivery of the contract and ensuring formal Contract commercial completion and closure of all the Project Contracts and identification and recording of commercial lessons Learnt. At all times operate in accordance with IMS, rules, procedures to ensure that all contracts are administered within delegation of authority and the overall governance / assurance regime.

Dimensions:

The Supply Chain Manager will typically be responsible for a contract or range of contracts between £0-£50M in value subject to level of risk or complexity.

Reports to: Snr Supply Chain Manager / Supply Chain Lead

Department/Team: Supply Chain

Notes:

Note1: This job description is not an exhaustive list of the responsibilities & activities that the job holder may be required to undertake.

Note2: Travel costs for non-local candidates would be considered.

Note3: Based in Client office – Monday to Friday – 40hrs per week.

Note4: Please provide travel plan to undertake this role / salary expectation / current notice period on Cover Letter with this application

Qualifications

Essential:

Able to demonstrate a noteworthy track record of administering successful contracts.
Effective commercial / contract management skills are essential, with clear knowledge of best practice contract methodologies.
Good commercial skills and ability to make sound decisions on matters of financial value.
Understanding of contract performance measurement, risk management and change and claim management.
Good negotiating, influencing and communication skills to command professional respect at all levels.
Familiarity with most common Forms of Contract (NEC & FIDIC) within the power construction industry and major projects and programme environment; with particular knowledge of UK Law and its impact upon the contract and commercial function is essential.
Familiar with the nuclear site licence conditions and the nuclear baseline philosophy.
Good understanding of the UK regulatory framework.
Proficient user of MS Office.
Fluent English – written & verbal.

Desirable:

Educated to relevant degree level is preferable.
Progressing to full membership of the RICS / CICES / IOB is preferable.
Nuclear experience, working within a regulated, licenced environment.
French and/or Chinese language – written & verbal.

Key Competencies:

Inspiration

Having a clear direction and sense of purpose.
The ability to innovate, think laterally and tackle new areas of risk and opportunity.
Good communicator with the ability to adapt to different audiences, including influencing, negotiating, verbal, written and presentation skills.
Good decision making.

Integrity

Being honourable, trustworthy, fair and honest – respecting confidentiality.
Acts as a role model for other commercial staff.

Impact

Plans ahead, is able to identify important issues and works in a systematic way.

Involvement

Engaging and motivating in a team of professionals.
Participate in a working environment of safety, autonomy and trust.

Additional Requirements:

Must recognise the importance of nuclear safety and zero harm

Security Clearance: BPSS level security clearance required

Techplus Awarded OHSAS 18001: 2007 Accreditation

by Steve Muffett | Nov 13, 2017 | News

Techplus has Health and Safety at the heart of its business, during 2017 we have carried out more than 23,000 Offshore hours with a better than the industry average Accident Frequency rate (AFR) being achieved. We have now added to our accreditations achieving OHSAS 18001: 2007 certification, a globally recognised international benchmark for occupational health and safety within an organisation.

Achieving this certification ensures suppliers and customers have confidence in knowing that Techplus Limited consistently meets the high safety standards that have been self-imposed by the Company.

Pictured: Les Dawson, Chairman

Opinion: Let’s futureproof the North Sea Oil and Gas industry

by Steve Muffett | Apr 6, 2017 | News

Written by Paul Wheelhouse:

The oil and gas industry makes a very significant contribution not only to our economy, but also to energy security, employment, skills and is a key driver of innovation.

As part of my regular engagement with the industry, I’m visiting Aberdeen today to hear first-hand the great work being done to lay the foundations for a vibrant industry for decades to come.

In recent weeks there has been a number of encouraging developments across the industry. For example, the latest Oil and Gas Authority (OGA) licensing round saw 25 licenses awarded to 17 companies, demonstrating the interest that continues to exist in the North Sea.

We have also seen production from the Maersk Oil operated Flyndre field come on stream this week, and Hurricane Energy announcing that analysis indicates that the Greater Lancaster Area is the largest undeveloped discovery in the North Sea, with a one kilometre deep reservoir with up to one billion barrels of recoverable reserves.

However, the industry’s supply chain continues to face a range of challenges. Therefore, this is an appropriate moment to reflect on how best to steward Scotland’s oil and gas assets in the North Sea and to the west of Shetland. In doing so, we need to not just think in terms of production and revenues, but also in recognising the value of the industry through its contribution to the wider economy.

This means taking a more considered approach to the contribution the sector can make over the long-term, both directly and indirectly through supply chain activity and capitalising upon export markets and how to ensure the sector is sustainable and supports inclusive economic growth.

There are around 1,500 oil and gas supply chain companies across the UK, contributing over £7 billion to the economy annually. Sales from Scotland’s oil and gas supply chain alone are estimated to be £23 billion per year, with over half of these being international. This is in addition to the £15 billion of exports of oil and gas products themselves.

The Scottish Government established the Scottish Energy Jobs Task Force which has identified the need for a clear long-term vision for the oil and gas industry which all stakeholders, the workforce, investors and policymakers can get behind.

The economic prize at stake is very significant in scale. By maximising economic recovery and increasing our share of the global oil field services and technology markets the value of the North Sea industry in terms of turnover for the Scottish economy could increase by 50% over the next 20 years.

With confidence across industry beginning to tentatively increase, it is important that both Scottish and UK government’s work towards a long term vision for the sector, which is based on stability and the total value of North Sea activity, and not focused on short-term revenues.

The domestic supply chain must be presented with the opportunity to be innovative, developing the technology and capabilities necessary to tackle the challenges ahead and benefit from the opportunities remaining.

Alongside the training support provided by our £12 million Transition Training Fund, our enterprise agencies have provided £12.5 million to support innovation and business resilience in the Oil and Gas sector last year.

Last month we also announced a £5 million Decommissioning Challenge Fund, which opened last week for expressions of interest.

The opening of the Oil and Gas Technology Centre is further demonstration that Scotland’s oil and gas industry has a bright future and confirms Aberdeen’s position as the world’s leading location for oil and gas technology development, attracting foreign investment and generating export led growth. Innovation is critical if we are to maximise recovery of the remaining reserves in the North Sea.

The Scottish Government will do everything in its power to support the thousands of highly-skilled men and women working in the oil and gas sector who contribute so much to our economy.

They deserve nothing less.

Paul Wheelhouse is the Minister for Business, Innovation and Energy in the Scottish Government.